Gantt: Conditional formatting

Explore how to apply conditional formatting in Gantt charts to easily track status and delayed timelines.

Improve project and resource tracking in Gantt charts with conditional formatting - automatically highlight delayed tasks, draw focus to upcoming deadlines, and quickly identify bottlenecks or missed deadlines.

1. Highlighting task and subtask names

Bring attention to specific tasks or subtasks that may be at risk of missing deadlines. Select 'Datagrid' in the Impact on dropdown. In this example, we've highlighted the tasks in red where the progress is less than 50% and the actual start date is later than the planned start date.

Conditional formatting for tasks and subtasks

2. Highlighting progress bars

You can draw attention to the progress bars when there is no significant progress, or when there are delays in the planned timeline. Select 'Timeline Bar' in the Impacts on dropdown. The images show how the fill, track, and planned progress bars are highlighted in red when the progress is less than 50%.

Fill

Track

Planned

3. Conditional formatting for milestones

Another way to highlight tasks that are on track or not progressing is by using conditional formatting rules on milestones. Select 'Milestone' in the Impacts on dropdown. You can set a custom color and shape for the milestone that satisfies the condition. You also need to select the milestone field from the dropdown.

In this demo, we've used green stars to highlight the milestones for the projects that are on track.

Gantt milestones

4. Status flags

Enable status flags to provide stakeholders with a quick visual representation of the overall project health and status of individual tasks without having to analyze the progress/timelines in detail.

Select 'Status flag' in the Impacts on dropdown. Select the color from the picker and choose an icon. In this example, we've used blue ticks to indicate tasks and subtasks that are close to completion, red warning symbols for blockers, green flags for tasks that are on track, etc.

Status flags