Ranking
How to use ranking to highlight the top or bottom performing categories.
One common use of conditional formatting is to highlight the top/bottom N ranked items in a report, which can help to quickly identify the most important or relevant items in the data.
Refer to create rule to get started. Once the rule is created and you can see the Conditional Formatting side panel, follow the steps below.
Choose Ranking in the Format by dropdown. You can see the options shown in the image below. Using the Style section, you can format text based on color/style, apply a background color, or select icons.
STEP 1: Let's apply icon-based formatting to the Top 3 subcategories based on 2025 Actuals. Update the highlighted properties as shown below and click Apply.
STEP 2: The top 3 categories based on 2025 Actuals show an icon on the left, as shown below.
STEP 3: You can also apply ranking based on percentages. In the image below, the bottom 50% of subcategories based on 2025 Actuals are highlighted in red.
STEP 4: You can apply conditional formatting for the top and bottom items using the Both option. In the image below, conditional formatting has been applied for the top and bottom categories.
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