# Ad hoc emails

When you export the report as a PDF or as an Excel file, you can either save the report to your computer or send it as an email.

{% hint style="info" %}
Ad-hoc emails are supported only in Inforiver Writeback Matrix.
{% endhint %}

If you select the **Send to Email** option, you will be asked to authenticate with your Microsoft 365 account. 

<figure><img src="/files/EPKqpzuRh4PYAepoMc9S" alt=""><figcaption><p>Send to email authentication option</p></figcaption></figure>

After successful authentication, the following fields will be shown.

#### i) Email address&#x20;

Here you can mention all the email addresses and AD groups to whom you want to send the report. You can also search recipients using their names.

<figure><img src="/files/eX32gkbjQdjUY5ZXqslm" alt=""><figcaption><p>Email address option</p></figcaption></figure>

You can also mention external email addresses (emails of people who are not a part of the organization).

<figure><img src="/files/CJdUYHf5Le2Zy6IuWCRD" alt=""><figcaption><p>Selecting and inserting email recipients</p></figcaption></figure>

There are two labels at the top of the field. &#x20;

* **All** - Indicates the count of all the email recipients
* **External** - Indicates the count of the external email recipients

<figure><img src="/files/GwFgB6ASPxDcTese0rrQ" alt=""><figcaption><p>Email labels option</p></figcaption></figure>

#### ii) Subject&#x20;

In this field, you can enter the subject of the email. By default, it will have the names of all the fields added to the report. You can edit it if needed.

<figure><img src="/files/drZMBTtsTpzqayaEAdEF" alt=""><figcaption><p>Email subject option</p></figcaption></figure>

#### iii) Body&#x20;

In this field, you can enter the email body.

<figure><img src="/files/KVeYLq2U0mWuFVfEU0u7" alt=""><figcaption><p>Email body option</p></figcaption></figure>

#### iv) Create a schedule&#x20;

Clicking on this link will create a new schedule for the report. You can learn more about creating and managing schedules in the [schedule reports](/working-with-inforiver/11.-scheduling-reports.md) section.

<figure><img src="/files/6GUwBbwLMv1NsNIeQNO6" alt=""><figcaption><p>Create a schedule option</p></figcaption></figure>

#### v) Send

Click 'Send' to send the email to the entered recipients.

<figure><img src="/files/tQYSbLRgHowQfhkzlxrG" alt=""><figcaption><p>Send option</p></figcaption></figure>

#### vi) Cancel

Click 'Cancel' to close the modal.

<figure><img src="/files/DY8d0pKACWcpXSZA4Fns" alt=""><figcaption><p>Cancel option</p></figcaption></figure>

In the next section, we'll look at [snapshots](/working-with-inforiver/10.-exporting-reports/snapshot-writeback-matrix-only.md).


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